PDAcademia recently facilitated a Facilities Management workshop for ACAMIS, “Leading in your role: Facilities Management”, held in February in Hong Kong. This workshop was developed to improve Facilities Management (FM) planning, a key necessity, and the core in all FM activities. FM encompasses multiple disciplines to ensure functionality of the campus by integrating people, place, processes and technology.
A well-maintained and well-planned school sets itself apart when leadership considers the schools needs and future investments. A FM Master Plan provides the organizations’ needs and purposes, helping in guiding the daily decision making process. To succeed, it needs to be linked with the greater organization management plan.
A FM Master Plan is defined as “a two-to-five year facilities strategic plan encompassing an entire portfolio of owned and/or leased space that sets facility goals based on the organization’s strategic objectives. The strategic facilities goals, in turn, determine short-term tactical plans, including prioritization of, and funding for, annual facility related projects”. (IFMA, in its “Project Management Benchmarks Survey 2002”)
An important step in generating a plan, is the creation of a mission statement for the organization which clarifies and specifies the expectations of the entity’s own future. The mission statement will help generate consensus between the stakeholders. Further the mission statement should be supported by measurable objectives and it should be revised periodically to ensure its relevance in a fast-changing world.
A FM plan includes budgets, long and short-term objectives, and timelines. It combines high-level priorities with the day-to-day deliverables, where each objective is measured and tracked over time, against the organization baseline. An effective FM plan serves as a blueprint for the present and a road map for the future.
Students, PTA, principals, teachers, leadership, board members and contractors are all stakeholders in the effective preparation and delivery of the school FM Master Plan. All stakeholders share their views allowing for fresh ideas to be included upstream to the school leadership. These views will solidify the vision and ensure buy-in of all stakeholders, which is an integral key to the organization’s success.
This article was written by Luca Mantovani. He will be facilitating another FM workshop for ACAMIS in Beijing, April 22-23. https://www.acamis.org/page.cfm?p=795&LockSSL=true